Participants

List (Simple)

Participants List, Simple

This is the most commonly used list of participants. They can be added one by one manually or in bulk through the Bulk import page.

• Status: reflects the status of the participant
• Session: reflects the shooting session of the archer
• Target: shows the target assignment
• Bib: Bib/License number of the archer
• Local Bib: local ID of the participant. Usually empty, comes in handy if the list comes from an external source to check the coherence between the lists
• Family Name: Family Name of the participant. Mandatory field.
• Name: Given name. Can be left blank
• Email: Email, can be empty
• Accreditation Caption: overrides the generic accreditation caption for this participant
• Date of Birth: birthdate (in gregorian calendar). If present, the age class will be calculated based on this field.
• Gender: M (Male) or W (Female)
• Country: Country code (CIO 3 letter code) or Club Code
• Short Name: full name (abbreviated) of the club/country
• Wheel Chair: shows if the athlete will stay on the shooting line between waves
• Div.: Division
• Age Cl.: Age Class (real class) of the archer
• Cl.: Shooting Class of the archer
• Cat.: SubClass
• Target Type: Target selected for the archer. Usually filled in automatically from the available targets defined in the competition.

Add/Edit popup

Participants List, Add/Edit popup

To add a participant, click on :Add:. A popup will appear asking the details to be inserted. Ianseo allows up to 3 "club/countries" setup: this will be used in assigning archers to specific teams and produce ranking based on those club/countries.

• Status: eligibility of the participant at the date of the competition
• Session: shooting session
• Target: target assignment
• Lookup Table: lookup table (if any)
• Bib: license code, participant ID
• Family Name: family name. This item is mandatory.
• Name: given name
• Date of Birth: birthdate (used to calculate and filter the age class
• Gender: gender
• Country: Club/Country code. For countries use the IOC 3-letters country codes
• Short Name: club/country description
• Partial Team: eligibility for partial teams
• Country (2): second club/country code.
• Short Name (2): second club/country description
• Country (3): third club/country code.
• Short Name (3): third club/country description
• Div.: Division
• Age Cl.: Age class, calculated from the birthdate
• Cl.: shooting class. Can be different from the age class, depending on the ruleset used.
• Cat.: subclass, if defined
• Target Type: target type. Selected from the list of available targets defined according to the division and shooting class
• Ind. Div./Class: eligibility to be ranked by individual category
• Team Div./Class: eligibility to be ranked by team category
• Ind. Events: eligibility to participate to individual events (usually matches)
• Team Events: eligibility to participate to team events (usually matches)
• Mixed Team Events: eligibility to participate to mixed team events (usually matches)
• Wheel Chair: if set to yes, will allocate an empty slot on the other wave (in case of AB-CD waves) on the shooting line in case of automatic draw
• CrossBow: if set to yes, will allocate an empty spot on the same wave (in case of AB-CD waves)
• Email: email of the participant

At the very bottom of this popup, a list of fields can help searching for participants and filling up the upper fields based on the lookup tables. clicking on the code the data will be inserted (overwriting the existing ones if any).

Clicking on Save will save the participant and close the window. Save & Continue will save the data, clean the popup to insert another participant, while Close will close the popup discarding the changes.

Participant List (Advanced)

Participant List (Advanced): the Advanced Participant List will display a different view of the basic participants lists, that is not opening any new window for adding records (see Figure 2.22). Plus, the functions of this section are very useful. Specifically, after adding the record to the list, the row displays all the participant details, including if the athlete can participate to the tournament, the picture of the archer, and all the other information available in the basic list. The Quick Search Bar is very useful, as it enables the user to search for a record based on one or more values, selected by the user.

[NB: Figure 2.22: Advanced Participant List section.!]

Athletes Participation to Ind/Team Event

This section enables the user to select if an athlete can participate to Individual or Team Events scheduled in the tournament, both for the Qualification Round, and in the Final Rounds of the competition (see Figure 2.24). As previously described for adding a record, once the wished athlete is found, the user can choose ‘Yes’ or ‘No’ in the corresponding drop-down menu.

[NB: Figure 2.24: Athlete Participation in Individual/Team Events section. !]

Athlete Status Management

Athlete Status Management: this section of the software is very useful for instantly displaying athletes that cannot participate to the tournament (see Figure 2.23). For any change, when it is not possible to update the database from the relevant website, the user can modify the record manually, always carefully considering the effects of any modification. [NB: Figure 2.23: Athlete Status Management section. !]

Target

The Target Assignment is an essential task in the early stages of the competition management. The software offers 3 different ways for assigning targets to athletes: the Manual Assignment, described in this part of the manual, the Draw Assignment, and Target Assignment by Rank, that will be both explained in the Advanced Tournaments Management chapter (see Par. 5.3).

The Manual Assignment tool is easy to use, as it is really intuitive (see Figure 2.25). Clicking on the corresponding command, the program opens a screen with all the records added until then. The user can edit only two fields: the Session, that shouldn’t be changed, if the Status has been previously set, and the Target. To modify the Target, the user can simply type the number and the letter corresponding to any athletes place. If the Target number/letter is not correct (e.g. if the field has 20 targets and the user adds an athlete at Target #21), or if two athletes have been assigned to the same target, the program will report an error, highlighting in red the corresponding target box, so that the user can immediately identify any mistake.

[NB: Figure 2.25: Targets Manual Assignment section. !]

Accreditation

This process is really important for the economic management of a competition. From this section, the user can manage not only prices and currencies, but also the actual participation status of athletes enrolled in the tournament, being promptly aware of participants that are attending the competition or not (meaning athletes that have already being accredited or not; see Figure 2.26).

[NB: Figure 2.26: Accreditation Management menu. !]

In the Accreditation management menu, the user will find the following items:

Accreditation: this item opens the main page in the Accreditation process. Based on the selected Session, it enables the user to shoot a picture for each participant, or to proceed in the athletes Accreditation Management and in the Equipment Inspection procedure (see Figure 2.27).

[NB: Figure 2.27: Accreditation Management options. !]

Clicking on Accreditation, the program opens a page showing all the athletes enrolled in the tournament. First of all, for ensuring that this option will work properly, the user has to click on Open Bill from the Accreditation main page, to set the tournament revenues counter to 0. Now, the system will add, to the initial value, the corresponding fees for each athlete that has completed the Accreditation procedure (for setting prices, see the following steps). To complete the Accreditation procedure for any athlete, the user can simply search him/her (manually, or using the search bar), and, then, click on the BIB number, opening a new window. Clicking on ‘OK’, the window will be automatically closed, and the Accreditation procedure will be, then, completed. If the system will return any error, the user can search the athlete and Cancel his/her Accreditation, by using the corresponding button, made available by the system right under the archer name.

Take Accreditation Picture

Through this option, the user can manage the parameters needed for shooting pictures for athletes that don’t have one in the official database (see Figure 2.28). When an athlete doesn’t have a picture in the system, the program returns an error, highlighting the corresponding row, as shown in the following picture.

[NB: Figure 2.28: Taking Athletes Pictures and system errors (Missing Photo). !]

Fees setup

the payment page displays only two drop-down menus and a box, where the user can type the tournament fees for every division and class combination (see Figure 2.29). As for the previous screens, by pressing and holding CTRL, the user can select more items at the same time. Once the selection is complete, the user can upload the fees into the system by clicking on the ‘Save’ button.

[NB: Figure 2.29: Setting the tournament fees. !]

Athlets fees status

As it can be easily understood, through this option, the user can manage athletes that, for several reasons, won’t have to pay for participating in the tournament. Searching and selecting these athletes from the drop-down menu, in the Payment page, the user can choose if any archer will have to pay the tournament fees (‘Yes’), or not (‘No’; see Figure 2.30). If any archer won’t have to pay these fees, the user will be able to edit the archers details as any other one, during the Accreditation procedure, with the only difference that tournament revenues won’t be changed accordingly.

[NB: Figure 2.30: Setting Nonpaying Archers. !]

Accreditation colors management

This function enables the user to manage colors for Accreditation badges, depending on the access rights granted to different participants classes (see Figure 2.31).